In today’s fast-paced digital environment, automating repetitive tasks is critical to improving efficiency and saving time. Zapier Agents take automation to the next level by introducing AIpowered intelligence that simplifies complex workflows. But what exactly is an AI Agent — and how does it differ from traditional automation?
What is an AI Agent?
In the recent Zapier update, an AI Agent is defined by three core elements:
It has a goal – a clear objective it works towards autonomously.
It has access to tools – such as web search, data analysis, or Slack integration, which it uses to achieve its goal.
It uses its capabilities to plan and decide the best way to accomplish the goal without human intervention.
Think of them as virtual assistants working in the background to:
- Search for information online
- Analyse and categorise incoming data
- Respond to customer queries
- Automatically tag team members or escalate issues
This level of autonomy means businesses can automate a wider range of tasks with less manual configuration.
How Zapier AI Agents Compare to Other Platforms
While Zapier is leading in AI-powered workflow automation, two other platforms are notable alternatives:
Microsoft Power Automate: Offers AI Builder capabilities to add intelligence to flows, with tight integration in the Microsoft 365 ecosystem.
Make (formerly Integromat): Provides powerful scenario-based automation with AI features and flexible app connectors.
Zapier differentiates itself by combining ease of use with an extensive app ecosystem (over 8,000 apps) and continuous AI enhancements.
Why AI Agents Are a Step Ahead
What sets Zapier Agents apart is their ability to learn and adapt. Traditional Zaps are ideal for tasks that follow a strict sequence. In contrast, AI Agents are designed to handle tasks that require realtime decision-making or access to unstructured data.
AI Agents can help with:
- Summarising customer reviews or feedback
- Finding and sending the most relevant support articles
- Generating responses to form entries or emails
- Monitoring external sources (like competitor sites or the news) and sending updates
This combination of flexibility and intelligence helps reduce manual effort while improving accuracy and response time.
Key Features from the Latest Zapier Update
Zapier has recently introduced several enhancements to how Agents are built and managed:
- One Agent, One Job – Each Agent is built for a specific task, which simplifies management.
- Streamlined Agent Builder – Includes a new prompt assistant and 20+ templates to get started quickly.
- Agent Pods – Group related Agents to organise larger workflows.
- Activity Dashboard – Monitor what your Agents are doing in real-time and when human input is needed.
- Enterprise Scalability – Zapier’s infrastructure is now more scalable, secure, and teamfriendly.
These features make building intelligent automations easier, even for teams without coding experience.
Real-World Example
For instance, we used Zapier to build an automated “Morning Daily Digest” for our team. This single automation pulls critical data from multiple apps and uses AI to summarize it, saving us time every morning.
Here is the automation’s step-by-step process:
Trigger & Collect Data: The workflow automatically runs each morning, gathering daily weather, currency rates, top news headlines, and upcoming Google Calendar events.
Find & Analyze Tasks: It finds a specific status email in Gmail. Then, a Google AI agent analyzes the email to identify and extract high-priority action items.
Generate AI Content: The workflow uses separate AI steps to generate a daily inspirational quote and summarize all the collected news headlines into a brief digest.
Consolidate & Deliver: Zapier compiles all this information—weather, tasks, news, quote, and calendar—into a single, easy-to-read email and sends it to the team.
This automation helped us create a single source of truth for the team each morning. We highly recommend this tool for anyone needing to synthesize multiple data sources into a simple, daily brief.
Results:
Explore the Zapier Workflow Gallery
If you’re unsure where to start, the Zapier Workflow Gallery is a great resource. It showcases real automation examples from businesses worldwide, covering use cases in:
- Sales
- Marketing
- Customer service
- HR
- Admin and operations
At Nimbull, we regularly use the gallery to help clients identify high-impact automation ideas that can be tailored to their own systems.
Why Now Is the Right Time to Automate
According to Zapier’s internal data:
- 89% of staff use AI tools daily
- 82% of leaders plan to increase use of AI-powered Agents over the next 18 months
- Only 24% of companies have rolled out AI at scale
This means businesses that act early can gain a real competitive edge by streamlining tasks and freeing up their teams for higher-value work.
If you’d like to learn more about how AI can help you grow, consider attending a Nimbull AI Training Day or reach out for AI Consulting services.